The Basics

• Using the nonprofit menu
• Understanding the financial statements of a nonprofit
• The Unified Chart of Accounts (UCOA)
• Nonprofit forms and letters
• Setting up accounts for different types of nonprofits
• Setting up Classes and Programs
• Entering grants

Tracking Income

• Setting up members and donors
• Recording donations
• Tracking and receiving grants
• Receiving general contributions
• Making deposits

Tracking Expenses

• Setting up vendors and employees
• Entering and paying bills
• Writing checks
• Payroll management
• Tracking volunteer time
• Classifying expenses and payroll by program
• Allocating expenses by percentage to programs

Standard Reports for Nonprofits

• Basic Profit & Loss Statement
• Profit & Loss Statement by month and by program
• Budget vs. actual reports
• Year-end financial statements for auditors, directors and accountant

Customizing QuickBooks

• Adding, deleting, resizing, and reordering columns on reports
• Filtering and formatting reports
• Saving reports and creating memorized report groups
• Customizing forms
• Creating and using custom fields
• Exporting reports to Excel

Advanced Budgeting

• Entering and reviewing budgets
• Copying prior years' budgets
• Modifying budgets using Excel
• Importing an Excel budget
• Tracking budgets by program
• Entering budgets by grant
• Preparing budget reports for a Board of Directors
• Generating budget vs. actual reports

Pledges

• Entering pledges
• Reports of outstanding pledges
• Sending reminder letters for overdue pledges

Membership Organizations

• Invoicing for membership organizations
• Setting up members
• Reports of dues past-due
• Sending renewals

In-Kind Contributions

• Understanding In-kind Contributions
• Accounting for In-kind Contributions

Matching Grants

• Setting up Matching Grants
• Recording donations and pledges for Matching Grants
• Reports for Matching Grants

Capital Campaigns

• Creating a capital campaign
• Setting up accounts, classes, and budgets for a capital campaign
• Entering pledges, individual contributions, and lump-sum contributions
• Recording year-end adjustments
• Reports for capital campaigns

Special Events

• Creating a special event
• Setting up accounts, items, and budgets for a special event
• Accounting for sponsorship activities
• Entering ticket sales
• Tracking in-kind contributions, lump-sum deposits, and expenses
• Reports for special events

Direct Mail Pieces (Fundraising Letters)

• Creating fundraising letters
• Creating accounts and items for letters
• Two methods for entering income from letters
• Accounting for expenses
• Reports for fundraising letters

Fiscal Sponsorships

• Creating accounts, items, and customers
• Two methods for entering income
• Accounting for payments
• Reports for fiscal sponsorships

Tracking Donors/Volunteers

• Entering information for donors and volunteers
• Sending letters to donors
• Year-end reports for donors
• Tracking time for volunteers

Tracking Funds

• Creating classes and accounts for funds
• Entering transactions
• Recording beginning fund balances
• Reviewing fund balances

Advanced Features

• Using QuickBooks on a network (multi-user)
• Password protecting QuickBooks
• Updating QuickBooks
• Protecting your QuickBooks data

Payroll

• Setting up payroll
• Entering employees
• Setting up payroll items
• Tracking and invoicing time
• Processing paychecks
• Modifying paychecks
• Making tax deposits
• Preparing tax forms

Tricky Transactions

• Using online banking
• Handling bounced checks...easily
• Entering customer down payments/deposits
• Setting up automatic transactions (memorizing transactions)
• Using credit cards

Inventory

• Entering purchase orders
• Receiving inventory
• Adjusting inventory quantities