Training on Electronic Records Management and Digital Archiving
Any document management project, whether for a public or private archive, needs to incorporate digitalization as an essential instrument to achieve an effective and secure electronic file management system. Digital archiving and Electronic Records Management as a discipline, addresses the issues and trends in document and records keeping in the digital age. This involves digital curation, web archiving, personal information management and managing records in digital repositories.
This course is designed to equip individuals with competencies for setting up records and archives management. It aims to unlock the secrets of efficient digital record-keeping, explore cutting-edge techniques in digital archiving, and learn how to protect and preserve vital information in an era where data is king.
Target Participants
This course is tailored for IT professionals, records managers, archivists, and anyone responsible for the management of electronic records and digital archives. It focuses on the principles and best practices of electronic records management (ERM) and digital archiving, covering the latest technologies, standards, and methodologies.
What You Will Learn
By the end of this course the participants will be able to:
- Understand the fundamentals of electronic records management and digital archiving
- Learn about the latest technologies and tools in ERM and digital archiving
- Develop strategies for effectively organizing and storing digital records
- Master the legal and ethical considerations in managing digital information
- Gain insights into disaster recovery and risk management for digital archives
- Enhanced ability to manage and preserve digital information effectively
- Better utilization of digital information for strategic decision-making
Course Duration
Classroom Based – 5 Days
Online – 7 Days
Introduction to Electronic Records Management (ERM)
- Overview of ERM and its importance
- The evolution of digital record-keeping
- Key concepts and terminology in ERM
Managing Electronic Records
- Creating and maintaining electronic records
- Classification and indexing of digital information
- Effective organization and retrieval strategies
Records Lifecycle
- Creation
- Distribution and Use
- Disposition
- Archiving
Digital Archiving Techniques
- Principles of digital archiving
- Technologies and tools for digital archiving
- Long-term preservation of digital records
ERM Systems and Technologies
- Evaluating and selecting ERM systems
- Implementing ERM solutions
- Integration of ERM systems with other business applications
Disaster Recovery and Risk Management
- Types of disasters, hazards and risks in ERM
- Disaster Risk Planning
- Development of policy, procedures for disaster risk management
- Records protection method
Quality Control and Assurance in ERM
- Establishing quality control measures in ERM processes
- Monitoring and evaluating ERM practices
- Continuous improvement in digital record-keeping
Monitoring and Auditing of Electronic Records Management System
- Conducting regular reviews of records management policy, plan, system and guidelines
- Monitoring compliance to records management guidelines
- Change management in organization records management policy
Digital Transformation and ERM
- The impact of digital transformation on records management
- Adapting ERM strategies in a rapidly evolving digital landscape
- Emerging trends and future directions in digital archiving
Metadata in ERM
- Importance of metadata
- Uses and sources
- Methods for collecting and applying metadata
- Managing metadata for long-term digital preservation
Technological Advancements: Electronic and Audio/Visual Records
- The Internet and New Technologies
- Challenges of the management of electronic records in archives and records management
- Managing and Preserving records
