About the Course

Administrative professionals play an increasingly strategic role in coordinating projects, supporting executive teams, managing office initiatives, organizing events, tracking deliverables, and ensuring organizational priorities are implemented efficiently. As organizations become more project-oriented, Executive Assistants, Office Managers, Administrative Officers, and Programme Support Staff require practical project management skills to effectively coordinate activities, manage resources, communicate with stakeholders, and deliver results within established timelines.

This course equips participants with practical project management knowledge and tools specifically designed for administrative professionals. Participants will learn how to initiate, plan, coordinate, monitor, and close projects while managing risks, schedules, budgets, documentation, and stakeholder communication. The programme also explores digital project management platforms, Artificial Intelligence applications, workflow management, and productivity tools that improve project coordination and administrative effectiveness.

Through practical workshops, project simulations, case studies, group exercises, and real-world administrative scenarios, participants will develop the competencies required to manage projects confidently, support executive decision-making, and contribute to successful organizational outcomes.

Target Participants

This course is designed for Executive Assistants, Personal Assistants, Office Managers, Administrative Officers, Executive Secretaries, Programme Support Officers, Project Support Officers, Office Administrators, and professionals responsible for coordinating projects and administrative operations.

What You Will Learn

By the end of this course the participants will be able to:

• Apply project management principles.
• Plan administrative projects effectively.
• Coordinate project activities.
• Manage project schedules.
• Monitor project performance.
• Support stakeholder communication.
• Manage project risks.
• Utilize digital project management tools.
• Apply AI in project coordination.
• Improve project documentation.
• Strengthen executive project support.
• Develop project implementation plans.

Course Duration

• Classroom – 5 Days
• Online – 7 Days

Course Outline

Foundations of Project Management

• Project management principles
• Project lifecycle
• Administrative projects
• Project governance
• Success factors

Project Planning

• Project objectives
• Scope definition
• Work breakdown structure
• Activity scheduling
• Resource planning

Project Coordination

• Task coordination
• Team collaboration
• Stakeholder communication
• Progress tracking
• Issue management

Time and Resource Management

• Schedule development
• Resource allocation
• Budget monitoring
• Priority management
• Productivity techniques

Risk Management

• Risk identification
• Risk assessment
• Risk mitigation
• Contingency planning
• Issue resolution

Project Communication

• Communication planning
• Status reporting
• Meeting coordination
• Executive briefings
• Documentation management

Digital Project Management

• Microsoft Project
• Trello
• Asana
• Microsoft Planner
• Monday.com

AI for Project Coordination

• AI project planning
• Schedule optimization
• Progress reporting
• Meeting summaries
• Prompt engineering

Monitoring and Reporting

• Performance tracking
• KPI monitoring
• Dashboard development
• Project documentation
• Lessons learned

Project Quality Management

• Quality planning
• Quality assurance
• Quality control
• Continuous improvement
• Project reviews

Leadership and Team Coordination

• Leadership skills
• Team collaboration
• Conflict management
• Decision making
• Change management

Project Closure

• Project evaluation
• Administrative closeout
• Documentation archiving
• Knowledge transfer
• Continuous learning

Practical Outputs

By the end of this course, participants will have developed the following practical outputs:

• Project Charter
• Project Work Plan
• Project Schedule
• Stakeholder Communication Plan
• Risk Register
• Project Budget Tracker
• Project Status Report Template
• AI Prompt Library for Project Coordination
• Project Performance Dashboard
• Project Closeout Report

Training Approach

This course is delivered by experienced project management professionals using a practical, learner-centred approach. Participants will engage in project simulations, case studies, group discussions, planning exercises, digital project management demonstrations, AI applications, and practical assignments that strengthen project coordination and administrative effectiveness. Training manuals, project templates, checklists, digital tools, and reference materials are provided to support immediate workplace application.

Certification

Upon successful completion of this course, participants will be issued a certificate.

Tailor-Made Course

We can also do this as a tailor-made course to meet organization-wide needs. Contact us to find out more: [email protected]